View Vacancy - JOA - Finance Officer (maternity cover) AO
The British Embassy Amman has a vacancy for a Finance Officer, job grade Administrative Officer (AO), on a fixed term contract of six (6) months to cover a period of maternity leave.
This role is part of the Corporate Services Team (CST) within the British Embassy Amman. The jobholder plays a key role in managing and delivering the Amman Post finance and procurement portfolio, dealing with a range of corporate returns and supporting the Finance Manager as directed to manage the Embassy’s annual budget in compliance with HMG rules.
Duties and responsibilities:
- Prepare Network Post Account Sheet and replenish cash imprests.
- Assist in preparation of cash funding profile.
- Manage Bank & Cash balances to ensure adequate funding and provide support to the Regional Finance Hub in Manila.
- Prepare monthly salaries for all country based staff (CBS). This includes ensuring all data is included in the payroll system. Accountable for the process of CBS social security contributions.
- Keep accounts filing system up to date at all times and ensure good record keeping.
- Follow up on payment of debit memos to ensure swift payment and reconciliation.
- Daily reconciliation of cash.
- Prepare journals.
- Contract management and tendering with local suppliers and vendors.
- Ensure compliance with existing Foreign, Commonwealth and Development Office (FCDO) policies and best practice to reduce financial risk.
- New supplier verification checks.
- Keep procurement filing system up to date at all times.
- Follow up on contracts to make sure they are up to date.
- Run regular sessions on purchase to pay and cards use to staff.
- Assist Finance Manager and provide cover during periods of absence.
The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required.
Key behaviours required:
- Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
Eligibility:
If you are selected for this position, we will be able to employ you as long as:
- You have the right to live and work in Jordan; and
- You receive the appropriate level of security clearance.
- Previous experience in a relevant finance, accounting, or similar role, ideally for at least two (2) years.
- Fluency in English and Arabic, both written and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication. Exceptional writing and presentation skills.
- Strong IT skills and literacy in Microsoft Office applications (Word, PowerPoint, Outlook, Teams), particularly Excel. Accurate typing and proofreading skills.
- Holds at least a bachelor’s degree, ideally in finance/ accounting.
- Strong organisation skills and ability to manage competing priorities. Self-starter, comfortable with strategy and delivery with minimal support.
- Demonstrates initiative, adaptability, and the ability to work flexibly to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail. Proactive approach to problem solving.
- Strong team player with partnering skills with a diverse range of customers.
- Demonstrates courtesy and consideration in dealing with internal and external stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
In addition, we are looking for someone who can demonstrate:
- Integrity
- Honesty
- Objectivity
- Impartiality
- Certification in finance or management.
- Contract management experience.
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of JOD 1,215 per month based on 37 hours per week.
Salary will be paid gross and you are expected to comply with your tax obligations through completion of a tax return to the local authorities. If exceptionally you are not liable to pay Jordanian tax, you will receive a net salary, which is minus the deduction of an equivalent level of local tax. Further information on this will be provided at interview if necessary.
This role is for a full-time employment, on a fixed term contract of six (6) months to cover a period of maternity leave. The successful candidate will be subject to a 90-days probationary period (as appropriate). The appointment is subject to satisfactory local and UK security clearances. The selected candidate must have the right to live and work in Jordan.
Normal working hours at the Embassy are from Sunday to Wednesday from 08:00-15:30 and Thursday from 08:00-15:00. The Embassy operates a flexible working policy that allows staff to work different hours as well as allowing staff to work from home one day a week, based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies. The jobholder should be flexible in their approach to hours worked as these will also be dictated by operational needs and may involve working out of hours (evenings/ weekends).
The package includes a good level of health insurance and a friendly, English-speaking work environment. We offer opportunities to develop professional skills through our Learning & Development offer. Leave entitlement is 25 days (on pro rata basis) plus 14 public holidays.
The Embassy follows a 70-20-10 model of learning. Your Line Manager will help you develop a personalised L&D plan and will share opportunities, resources and guidance to ensure you continue your learning and achieve your full potential. The successful candidate will also be encouraged to undertake developmental training and get involved in BE Amman corporate activities that offer an opportunity for professional development.
How to apply:
Interested candidates must include in their online application form
1) an updated Curriculum Vitae (CV);
2) a covering letter/ motivation essay stating how you meet the requirements of the role; and
3) specific examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Applications must be submitted before 23:55 Jordan local time on 10 September 2023.
Applications submitted after the stated deadline will not be considered.
Process:
Due to the large number of applications we receive, only those shortlisted for the next step in the recruitment process will be contacted.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the advert is a tentative start date pending final agreement of dates with the successful candidate. Any offer of employment will be subject to the candidate achieving and maintaining suitable clearances and reference checks.
The recruitment process, including security clearance, is expected to take around two months. The security clearance process includes checks available in country and in the UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
The British Embassy Amman is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
This opportunity is closed to applications.
