Position: Finance Director (FD)

No. of vacancies: 1 (One)

Duration: One Year and Extendable 

Location: Kathmandu 

Reports to: National Director

Field Visits: 40% travel to project areas

Core Function: 

As a member of the senior management team (SMT), the Finance Director reports to the National Director and works in close coordination with Habitat’s Asia Pacific (AP) Regional Finance Director. The Finance Director is responsible for budgeting, financial management and reporting, oversight of procurement, management of sub-contracts and finanical budgeting of program activities. 

The major duties include internal control systems and procedures; forecasting and realigning operational and project budgets; training and mentoring staffs on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the regional office personnel to ensure compliance with all donor regulations and effective and proactive management. S/he will be a strategic thinker and effective leader who will make appropriate financial decisions.

Essential Duties and Responsibilities:

• Lead Finance Function - Provide direct oversight and support to the Finance Department staff and ensure that all transactions and financial reports follow finance policies, local laws, and accounting standards, as well as donor requirements.
• Internal controls - Ensure the project implementation is done in compliance with the SWC and donor requirements. Comply with Habitat for Humanity International’s financial and other policies and establish reliable internal control procedures. Ensure adequate internal controls are in place and organizational resources are appropriately utilized. Lead and oversee the internal control processes of the organization and partner NGOs to ensure internal controls are following the finance policies. Lead the development, documentation, implementation, monitoring of internal control and compliance requirements.
• Program/project finance - Support the program/project activities to ensure the senior management team and project leads have adequate support required to implement planned activities. Lead and oversee the management of the partner sub-grants on projects. Supervise the sub-grant agreements with assistance from the Finance Department.
• Grant Management - Lead and supervise the financial grant management in coordination with other departments in budget preparation, ensure grant transactions are recorded and financial reports are produced correctly, appropriately, and in compliance with grant agreements and organizational policies and procedures.
• Project Management - Lead the monthly and quarterly project reporting status to donors and be in regular communication with donors to comply with their reporting requirements.
• Oversee the accounting - Ensure that transactions are recorded on an accurate and timely basis and financial reports are provided to Habitat’s Regional Office and Donors as prescribed. And is responsible for the collection of financial monitoring information to provide accurate, timely statistical reports. 
• Analyze financial and statistical information - Analyze Habitat Nepal’s financial reports monthly; track key indicators and timelines. Provide written or verbal analysis to department leads, and the Regional Office.
• Oversee budget management preparation - Work with Finance and Program and Administrative staff to see that the organization’s budgets are prepared as required by Habitat’s policies. Collaborate and take inputs from the National Director, SMT and department leads on the impact of program plans on financial needs and resources. Work in consultation to prepare project cash flows; establish and implement budget control and monitoring mechanism; analyze variance and recommend corrective actions.
• Coordinate or provide support to the team - Advise and consult with Habitat’s Regional Office Finance staff to see that best practices are shared, and training needs are met by staff or from outside sources.
• Recommend fund transfers - Work with the Regional Office to assist in meeting funding criteria, recommend and prepare funding requests to be reviewed and monitor funding against budgets.
• Fund Management - Ensure that all funds are recorded accurately and on a timely basis, and the required financial reports are reviewed and submitted by the prescribed deadlines.
• Audits Facilitation - Facilitate both internal and external audits as well as respond to internal and external audit recommendations in a timely manner. Ensure that major financial risk issues and gaps in systems as highlighted in the internal audit are addressed.
• Leadership - Provide leadership to inspire, motivate, and build the Finance team's capacity in pursuit of organizational objectives.Manage the Finance team and evaluate performance, planning, goal setting, monitoring, feedback, evaluation, and development. Train the team members in accounting concepts, internal controls policies and financial analysis/reporting.

Other functions: 

• Undertake field visits to validate systems and procedures followed, comment on data integrity and train partner/community on applicable accounting and reporting skills.
• Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
• Maintain corporate relations with banks, donor agencies & partner organizations. 
• Review payroll and tax, social security calculations.
• As a team member of the SMT, advise the National Director and other SMT members on all probable risk situations and implications thereof regularly.
• Support Human Resources Department in the areas of retirement fund, staff related insurance and other payroll related benefits.
• Ensure all relevant Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax as applicable are followed. 
• Identify and monitor risks relating to legal and statutory compliances.
• As an SMT member, provide inputs towards strategic decision making. 
• Any other Accounting and Finance related tasks as advised by the National Director and /or Regional Office.

Servant Leadership and People Management

• Create and maintain learning and sharing enviroment and establish a safe environment for sharing of ideas, solutions, and difficulties and foster leadership at all levels to respond to challenges.
• Effectively manage talent and ensure constructive team dynamics and staff well-being. Supervise Habitat Nepal’s finance department and create a culture of feedback, especially when resolving complex problems.
• Promote accountability, cross-sectoral and cross-department learning.
• Design and develop capacity-building work plan for staff and partners, and provide leadership to coordinate and manage the partnership. 
• Model servant leadership and motivate the staff members to effectively manage their work in line with vision and resources. 
• Work with various Habitat for Humanity entities  to ensure alignment of program operations and cross learning among different entities.
• Ensure that HFHI Core Values and Mission Principles permeate the organization at all levels, but especially at the local level with communities and families in need. 

Safeguarding

In accordance with its foundational mission principles, Habitat for Humanity International is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve. We require that all staff take seriously their ethical responsibilities to Safeguarding (Child Protection, Prevention of Sexual Exploitation Harassment and Abuse) our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening, police check and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.


Education Qualification and Professional Experience

• Master’s degree in business administration, finance, accounting, management, or other relevant fields.
• At least 10 years of relevant experience including 3-5 years in a management position as a senior management/ leader supervising team.
• Experience in financial management of complex development projects and donor funding.
• Experience in program/project fund, grant accounting using of different cost centers for financial analysis and budget follow-up.
• Excellent financial management skills and knowledge of latest management tools and computer applications such as QuickBooks, Sun Systems, Navision, Agresso or similar programs.
• Advanced skills in the use of spreadsheets, worksheets, word processing programs, and the internet.
• Must have managerial work experience including direct supervision of professional staff, contracts and sub-grants management, the ability to lead complex program/project financials and keep the team motivated.
• Must have experience in managing grants or contracts with external funding agencies or institutional donors. Proven transparency, accountability, integrity, and good character, especially in the stewardship of resources.
• Must have proven capability in working and coordinating partnerships.
• Must have Knowledge of Nepal’s financial and tax regulations, especially those pertaining to non-governmental or not-for-profit organizations.

Preferred Competencies

• Strong cross-cultural management skills.
  
• Excellent communication and presentation skills. 
  
• Good command of the English language.
  
• Interacts with others to exchange information, opinions, and concerns to resolve problems.
  
• Proven capacity to interact and negotiate with international partners, national partners, government officials, banks and financial institutions, corporate partners, and grassroots partners.
  
• Demonstrated ability to work closely with other departments, institutions, and across cultures.
  
• Actively listens and proactively communicates, shares knowledge, and applies innovation and creativity to problem solving.
  

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Application Deadline: Sunday 30th July, 2023