Withdrawal from the University
Students wishing to officially withdraw from the University of Arizona Global Campus must notify their assigned Academic Advisor or other advisor within the Student Services Department. Students choosing to notify their Academic Advisors verbally of their intent to withdraw may be asked to fill out a written request to withdraw.
Please refer to Course Drop policies for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days* of their last date of attendance will be administratively withdrawn. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. The University may schedule periods of non-enrollment during which no courses are scheduled. When this occurs, such as during the annual winter break, the break may extend the 14 day limit to include the break. No approved Academic Leave can exceed 45 days including University scheduled periods of non-enrollment.
Official Withdrawal
The University of Arizona Global Campus determines that a student is officially withdrawn when a student requests to officially withdraw from the University. Students wishing to officially withdraw from the University of Arizona Global Campus must notify their assigned Academic Advisor or other advisor within the Student Services Department. For official withdrawals, a student’s withdrawal date is:
- The last documented date of academically related activity by the student; or
- For independent study courses, in which the last date of academically related activity cannot be determined, the date the student begins the withdrawal process, or the date that they provide notice of their intent to withdraw. Independent study courses may include but are not limited to Thesis, Dissertation/Applied Doctoral Project courses, Practicum, and Internship experiences.
Unofficial Withdrawal
The University of Arizona Global Campus determines that a student is unofficially withdrawn when the student falls into one of the following categories:
- Students who do not register for and attend the current semester, term, or course sequence;
- Students who fail to follow the proper procedures for requesting an Academic Leave or who do not return from an approved Academic Leave as scheduled; or
- Students who do not meet the minimum attendance requirements for the program as outlined in the current Catalog or Catalog Supplement.
For unofficial withdrawals, a student’s withdrawal date is:
- The last documented date of academically related activity by the student; or
- For independent study courses, in which the last date of academically related activity cannot be determined, the date of withdrawal will be the midpoint of the payment period up through the 60% point. Independent study courses may include but are not limited to Thesis, Dissertation/Applied Doctoral Project courses, Practicum, and Internship experiences.
Reinstatement Process after Withdrawal (Less Than One Year)
Students who withdraw or are withdrawn from the University of Arizona Global Campus may request reinstatement to the same degree/program in which they were enrolled at the time of withdrawal. Students seeking reinstatement to a different degree/program must submit a new application required for the new program of study. Students must meet admission requirements and complete all degree requirements in effect for the program of study corresponding with the catalog year in which the student changed their program. Students seeking reinstatement to the University of Arizona Global Campus should contact their Academic Advisor. Reinstatement is not guaranteed. If reinstatement is granted, The University of Arizona Global Campus will determine any conditions under which the student may be reinstated and will convey those conditions to the student.
Military service members should review the Readmission of Students after Military Service under the Higher Education Opportunity Act of 2008 policy located in this section of the Catalog.
Readmission Process after Withdrawal (One Year or More)
Students who withdraw or are withdrawn from UAGC and are seeking readmission to the same or a different degree/program must submit a new application. This process is to ensure that the University has current information for each student. If the student has continued their education at another school since leaving the University, official transcript(s) from any other college attended should be submitted by the student to the Office of the Registrar for review.
Students must meet admission requirements and complete all degree requirements in effect for the program of study at the time of readmission. Readmission is not guaranteed. If readmission is granted, the University will determine the conditions under which the student may re-enroll and will convey those conditions to the student.
Military service members should review the Readmission of Students after Military Service under the Higher Education Opportunity Act of 2008 policy located in this section of the Catalog.
Military Deployment Provisions
Any member of the United States Armed Forces, spouse of an Active Duty, National Guard or Reservist, a Department of Defense employee or a civilian employee of the US Coast Guard who is ordered to state or federal service or duty is entitled to the following provisions for each course the student is attending:
- Students may withdraw from any current course(s) and receive a tuition credit, or refund where applicable,* to be applied in the amount of tuition accrued in the current course(s). Students will be assigned a withdrawal grade that does not count negatively against Satisfactory Academic Progress.
- Students may make arrangements with instructors for course grades or administratively request a grade of incomplete by submitting any of the subsequent request forms. If such arrangements are made, tuition shall be assessed for the course(s) in full.
- Students who withdraw from the institution due to military service are allotted a one-year grace period for collection of any institutional balances owed. This grace period does not apply to repayment of federal student loans which are subject to Title IV repayment regulations.
If students have a military service related obligation expected to extend longer than 45 days, they have the option of requesting a Military Withdrawal.
If students have a military related service obligation to last fewer than 45 days, they may request a Military Course Drop. The Military Course Drop removes the student from a course without regard to how far along the student is in the course. When a Military Course Drop is granted to a student, the student receives an administrative “MW” grade, and the University of Arizona Global Campus waives or refunds the tuition and fees for the course to the service or entity from which they originated.
Both of these request forms are available in the Student Portal.
*Residents of Iowa shall receive a full refund of tuition and mandatory fees. Military Tuition Assistance is refunded to the branch of service from which it originated.
Readmission of Students after Military Service under the Higher Education Opportunity Act of 2008
The University of Arizona Global Campus does not deny readmission to a service member of the United States Armed Forces for reasons relating to that service. Students who meet the criteria subsequently outlined will be readmitted with the same academic status as the student had when they last attended the University of Arizona Global Campus. An affected service member is any individual who is a member of, applies to be a member of, or performs, has performed, applies to perform, or has the obligation to perform, service in the United States Armed Forces, whether voluntary or involuntary. The Armed Forces, includes service as a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under Federal authority for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.
Any student whose absence from the University of Arizona Global Campus is necessitated by reason of service in the Armed Forces is entitled to readmission if the following apply:
- The student (or an appropriate officer of the Armed Forces or official of the Department of Defense) gives advance written or verbal notice of such service to the University of Arizona Global Campus and provides such notice as far in advance as is reasonable under the circumstances;
- The cumulative length of the absence and of all previous absences from the University of Arizona Global Campus by reason of service in the uniformed services, including only the time the student spends actually performing service in the uniformed services, does not exceed five years; and
- Except as otherwise provided in this section, the student submits a verbal or written notification of intent to re-enroll at the University of Arizona Global Campus by informing an Academic Advisor, an Enrollment Services Advisor, or the Office of the Registrar or by submitting a new application for admission.
However, no advance notice by the student is required if the giving of such notice is precluded by military necessity, such as a mission, operation, exercise, or requirement that is classified; or a pending or ongoing mission, operation, exercise, or requirement that may be compromised or otherwise adversely affected by public knowledge.
In addition, any student (or an appropriate officer of the Armed Forces or official of the Department of Defense) who did not give advance written or verbal notice of service to an Academic Advisor, an Enrollment Services Advisor, or the Office of the Registrar may meet the notice requirement by submitting, at the time the student seeks readmission, an attestation to the University of Arizona Global Campus that the student performed service in the uniformed services that necessitated the student’s absence from the University of Arizona Global Campus.
When determining the cumulative length of the student’s absence for service, the period of service does not include any service:
- That is required, beyond five years, to complete an initial period of obligated service;
- During which the student was unable to obtain orders releasing the student from a period of service in the uniformed services before the expiration of the five-year period and the inability to obtain those orders was through no fault of the student; or
- Performed by a member of the Armed Forces (including the National Guard and Reserves) who is:
- Ordered to or retained on active duty under sections 688, 12301(a), 12301(g), 12302, 12304, or 12305 of Title 10, U.S.C., or under sections 331, 332, 359, 360, 367, or 712 of Title 14, U.S.C.;
- Ordered to or retained on active duty (other than for training) under any provision of law because of a war or national emergency declared by the President or the Congress as determined by the Secretary concerned;
- Ordered to active duty (other than for training) in support, as determined by the Secretary concerned, of an operational mission for which personnel have been ordered to active duty under section 12304 of Title 10, U.S.C.;
- Ordered to active duty in support, as determined by the Secretary concerned, of a critical mission or requirement of the Armed Forces (including the National Guard or Reserve); or
- Called into Federal service as a member of the National Guard under chapter 15 of Title 10, U.S.C., or section 12406 of Title 10, U.S.C (i.e., called to respond to an invasion, danger of invasion, rebellion, danger of rebellion, insurrection, or the inability of the President with regular forces to execute the laws of the United States).
An affected service member must, upon the completion of a period of service in the uniformed services, notify the University of Arizona Global Campus of their intent to return to the University of Arizona Global Campus not later than three years after the completion of the period of service. However, a student who is hospitalized for or convalescing from an illness or injury incurred in or aggravated during the performance of service in the uniformed services must notify an Academic Advisor, an Enrollment Services Advisor, or the Office of the Registrar of their intent to return to the University of Arizona Global Campus not later than two years after the end of the period that is necessary for recovery from such illness or injury. A student who fails to apply for readmission within the required period does not automatically forfeit eligibility for readmission to the University of Arizona Global Campus, but is subject to the University’s established general policies and practices.
A student who submits an application for readmission to the University of Arizona Global Campus must provide to the University of Arizona Global Campus documentation to establish that:
- The student has not exceeded the specified service limitations; and
- The student’s eligibility for readmission has not been terminated due to the occurrence of:
- A separation from the Armed Forces (including the National Guard and Reserves) with a dishonorable or bad conduct discharge.
- A dismissal of a commissioned officer permitted under section 1161(a) of Title 10, USC by sentence of a general court-martial; in commutation of a sentence of a general court-martial; or, in time of war, by order of the President.
- A dropping of a commissioned officer from the rolls pursuant to section 1161(b) of Title 10, USC due to absence without authority for at least three months; separation by reason of a sentence to confinement adjudged by a court-martial; or, a sentence to confinement in a Federal or State penitentiary or correctional institution.
In order for a service member to qualify for these benefits by reason of service, a student must submit appropriate documentation to the University. Documents that might establish service member eligibility include, but are not limited to:
- DD214—Certificate of Release or Discharge from Active Duty;
- Copy of duty orders prepared by the facility where the orders were fulfilled with a service completion endorsement;
- Letter from the Commanding Officer of a Personnel Support Activity (or someone of comparable authority);
- Certificate of completion from military training school;
- Discharge certificate showing character of service;
- Copy of extracts from payroll documents showing periods of service; or
- Letter from National Disaster Medical System (NDMS) Team Leader or Administrative Officer verifying dates and times of NDMS training or Federal activation.
The University of Arizona Global Campus may not delay or attempt to avoid a readmission of a student under this section by demanding documentation that does not exist, or is not readily available, at the time of readmission.
Students who meet the criteria for readmission after military service outlined previously will be promptly readmitted with the same academic status as when they last attended or were last admitted to the institution, but did not begin attendance because of that membership, application for membership, performance of service, application for service, or obligation to permit service. “Same academic status” means that the University of Arizona Global Campus shall admit the student:
- To the same program to which they were last admitted, or, if that exact program is no longer offered, the program that is most similar to that program, unless the student requests or agrees to admission to a different program;
- At the same enrollment status last held at the University of Arizona Global Campus, unless the student requests or agrees to admission at a different enrollment status;
- With the same number of credit hours completed previously, unless the student is readmitted to a different program to which the completed credit hours are not transferable; and
- With the same academic standing previously held.
If the student is readmitted to the same program, for the first academic year in which the student returns, the student will be assessed the same tuition and fee charges that the student was or would have been assessed for the academic year during which the student left the institution.
If the student is admitted to a different program, and for subsequent academic years for a student admitted to the same program, the student will be assessed no more than the tuition and fee charges that other students in the program are assessed for that academic year.
If the University of Arizona Global Campus determines that the student is not prepared to resume the program, or will not be able to complete the program, the University will make reasonable efforts at no extra cost to the student to help the student become prepared or to enable the student to complete the program, including but not limited to providing refresher courses at no extra cost to the student.
The University of Arizona Global Campus is not required to readmit the student on their return if:
- After reasonable efforts by the University, the University determines that the student is not prepared to resume the program at the point where they left off;
- After reasonable efforts by the University, the University determines that the student is unable to complete the program; or
- The University determines that there are no reasonable efforts it can take to prepare the student to resume the program at the point where they left off or to enable the student to complete the program.